INTRODUCTION

"Modify Schedule" provides you the ability to create and customize individual sport schedules with the simplicity of a fill–in–the–blank and drop–down menu interface while utilizing a system that delivers you the benefits of being a part of a large network. Rather than segregate the events of each particular school/conference and sport, we pool all events into one massive events database and give you access to this database (via "Related Events") for ease of event entry and automated Gametracker propagation.

This page contains information regarding "Schedule Creation" and "Schedule Maintenance."

STEP–BY–STEP SCHEDULE CREATION

Step 1: Establish Tournaments (if applicable)

This is only for sports which boast head–to–head competition. If your team will, or may, compete in one or more tournaments during the season, click the Tournament Management link. After clicking this link, a new window will open. Click the Create New Tournament link. Enter the tournament name, the start date, the end date, and then click Create Tournament. Repeat as necessary.

Step 2: Pull in Related Events (if applicable)

The most important step for all sports which boast head–to–head competition. Through "Related Events," you have access to our master event database. What is delivered to you in this section is each of your events already in the database for the sport and year you've selected. These events were entered originally by either the opponent, the opponent's conference or your own conference. On sight, you will only see current (same day) and future events for the school year selected. If you wish to see all "Related Events" for the school year selected, click the Show All link.

All valid events should be used. A valid event is one in which you are truly competing against that team on that date. Time and home/away designation do not matter – you can change this information if needed. Any changes you make to these events will not affect any other schedule. Conversely, no other school or conference can affect change to your schedule.

To add a "Related Event" to your schedule, click the Add link associated with the event. The event you are adding will appear in the "Enter Event" window on the right. Next, make any changes/additions you desire and click Enter Information to add the event to your schedule. Repeat for each valid event in the "Related Events" section. Information regarding the contents of the "Enter Event" window is available in Step 3.

The benefits of using related events:

a. When you add a road or neutral site event from "Related Events" – if the opponent or host is providing Gametracker coverage of that event, you will automatically receive a Gametracker link. When you add a home event from "Related Events" – if you are providing Gametracker coverage of that event, your opponent will automatically receive a Gametracker link.
b. It is quicker and easier than building the events from scratch, thus saving you time.   Step 3: Enter Remaining Events Once you have added all valid "Related Events," the next step is to enter the remaining events needed. Below is a guide to each component of the "Enter Event" window.

Opponent Drop–Down Menu

If you are competing against one of the schools listed, select the school from the menu. If you do not know who your are competing against (entering first round of conference tournament, for example), select TBD. If you know the opponent, but the opponent is not listed in the menu, select Not Listed and then drop your Managing Editor a request to have the school added.


Non–Head–to–Head

If the event your are entering is a non–head–to–head competition (a golf tournament, for example), click the Non–Head–to–Head radio button.


Non–Event/Non–School

If you are entering a non–event event, such as "Media Day," or are entering an event which does not involve your school (a tournament event your are hosting, for example), click the Non–Event/Non–School radio button.


Opponent Field

When you choose an opponent from the drop–down menu, the name of the opponent will automatically be placed into the opponent field. You can make any changes to the name of the opponent you desire (name abbreviation, for example). If you selected the wrong opponent from the drop–down menu, use the drop–down menu to select the correct opponent rather than just enter the opponent's name into the opponent field. When you select Non–Head–to–Head or Non–Event/Non–School, you will be prompted to enter than name of the event (PING/ASU Invitational or Media Day, for example) or the name of the competing teams (Washington vs. Gonzaga, for example).


Event Type

This menu allows you to identify the event as an Exhibition, a Non–Conference event or a Conference event. A symbol of your choice will appear next to the name of conference opponents if you choose to use that feature. For more information, refer to the "Schedule Appearance" section below.


Tournament/Invitational

This allows you to associate your event to any tournaments that you have created via "Tournament Management." If a tournament is missing from the menu, but you have created it, click the Reload Tournament Menu link to refresh the menu.


Date and Time

Enter the date of the event. If you are entering an event to be played that day, clicking the Today link will automatically enter today's date. Next, enter the start time of the event. The time zone defaults to your time zone, but you can change if you desire. If you do not know the start time, select TBD from the menu to the right. If the start time is TBD, but you can narrow it down to two possibilities, you can enter the options into the "Tentative Time" field (4:00 p.m. ET/6:30 p.m. ET, for example). If it is an all–day event, select All Day from the menu to the right.


Event Location

First, identify the event as a home event, an away event or a neutral site event. When selecting At Home, the contents of the "Home Event Location" field located in "Schedule Appearance" will automatically be placed into the "Location" field. For more information, refer to the "Schedule Appearance" section below. If you select At Opponent or Neutral Site, enter the location of the event into the "Location" field. Next, click either Home Team, Visiting Team or TBD/NA if home/visitor does not apply or you do not yet know if you will be the home team or the visiting team.


Media Coverage

If TV and/or radio coverage is available for the event, enter the station(s) into their respective fields. If you will be providing Gametracker coverage of the event, check the "Yes" checkbox. There is no need to add a Gametracker link for road events unless you are going to provide coverage from the road. If not, then a Gametracker link will automatically be added to the event if the opponent is providing coverage (the link will appear three weeks prior to the event). If there is going to be non–Gametracker live statistical coverage of the event, place the URL (address) of the page into either of the "Livestats" fields (where it says "Paste Livestats Link Here"). For example:

http://csuvikings.cstv.com/livestats/c–volley/

The field on the left is the link title (what the user will see and click on). The default link title is "Livestats," but you can change this text ("Live Meet Results," for example).

If any type of media coverage is entered (TV, Radio, Gametracker, Audio and/or Video), a "Coverage" section will appear in the event on the schedule.

Promotions

This is an open text field available for the placement of text and/or links for promotional content. Once content is added into this field, a "Special Promotions" section will appear in the event on the schedule. Please contact your Managing Editor if you have questions about adding promotional content.


Advertisements

This is an open text field available for the placement of advertisement text or images. The content entered into this field will appear just below the Day, Date, Location and Time in the event. If you plan to add any graphical advertisements, or simply have a question about adding advertisements, please contact your Managing Editor.


Enter Information

Once you have completed the necessary steps above, click the Enter Information link. The event will be added to your schedule. Repeat until your schedule is complete.

Step 5: Schedule Appearance (Optional)

There are several options in "Schedule Appearance" available for creating an attractive and effective schedule. Below is a guide to each component of the "Schedule Appearance" window.


Schedule Title

What you enter here will serve as the overall title for the schedule.


Section Headers

This allows you to set the colors (both text and background) to be used for the section headers – "Schedule Title," "Next Event" and "Last Event." For assistance with colors, please contact your Managing Editor. Whenever you change colors in any section, you will be able to preview your changes in the "Preview Color Changes" box to the right.


Column Headers

You can identify the column headers you would like to use, establish what order they should appear (left–to–right) and establish which colors you would like to use (both text and background).


Rows

Each event in the composite schedule will feature a background color (white being one option). You have the choice of alternating the background colors (Color A for the first event in the schedule, Color B for the second, Color A for the third...and so on) or you can set a background color for home events and another background color for away events. Click the radio button associated with the option you would like to use. Additionally, you can set the color of the text in the composite schedule (the "Font Color" field).


Row Rollover

This gives you the ability to determine what colors (both text and background) you'd like to use for the mouse–over effect activated when a user mouses over an event in the composite schedule.


Row Selected

This gives you the ability to determine what colors (both text and background) you'd like to use when a user clicks on an event in the composite schedule.


Time

In this section, you can set the desired "AM/PM Format," determine whether or not you would like to display the time zone next to each time in the schedule (check the box if so, uncheck if not) and determine whether or not you would like to not repeat same–dates (check the box if so, uncheck if not).


Display Options

Place into the "Home Event Location" field the text you would like to appear automatically in the location field when you identify an event as a "Home" event (when entering or editing an event). Examples: Bloomington, Ind. or Assembly Hall or Bloomington, Ind. (Assembly Hall). If you would like to notate all events which you identified as "conference" events with a symbol, enter the desired symbol into the "Conference Event Designation" field.


Update Template

If you would like to implement your setting across all sport schedules, check the "School" checkbox before updating appearance. Please note that this will not auto–publish every sport schedule. In order for your settings to take effect for each sport, you will need to manually publish each sport schedule.

Step 6: View/Publish Schedule

Once you have completed your schedule and made any changes/updates to "Schedule Appearance" (if applicable), the final step is to preview and publish the schedule. You can do this by clicking the View/Publish Schedule link. When click the link, a preview window will pop open. If everything looks good, click the Publish Schedule link. If not, close the window and make an necessary changes.


SCHEDULE MAINTENANCE

Below are some pointers/notes regarding schedule maintenance.


Adding New Events/Updating Existing Events (Opponent Only)

Whenever you need to add a new event to your schedule, or simply update an existing event with an opponent (the event was originally entered with the opponent TBD), first look in the "Related Events" section to see if the event already exists in the database. To best illustrate:

Let's say you entered an event for each day of your conference men's basketball tournament (an entry for the first round, semifinals and championship, for example). Once you know your first round opponent and go to update your schedule, look in the "Related Events" section to see if the event already exists. If it does not, you can edit your first round event and identify the opponent via the opponent drop–down menu. If it does, please delete the event you created and pull in the "Related Event."

Changing Outcome/Score

If you realize that you entered the wrong outcome and/or score when posting a recap, box score, notes, quotes or photo gallery, you can make the necessary changes by editing the event.


Posting a Recap to Multiple Events

In the near future, you will be able to associate a recap to multiple events (both events of a softball doubleheader, for example). Until then, you can still accomplish this. When you post the recap, associate the recap to the first event. When you are done, go to your schedule and edit the second event. You will notice that the "Recap" field is blank. Click the Find Recap link to the right. After clicking the link, a window will come open and will you will see the recap you posted. Click the Use Story link to add that recap to the event you are editing. Next, click Update Information and then view and publish the schedule.


Adding/Removing a Gametracker Links

In order to add a Gametracker link to one or more existing events, or to remove from one or more existing event, click Modify Media. All events which already boast a Gametracker link are notated with the "GT Live" logo. To add Gametracker links, check the checkbox (located in the "Add" column) for each event which should boast a Gametracker link. When you are finished, go to the "Modify Media Actions" drop–down menu, select Add Checked GT and then click Go. This will add a Gametracker link to all checked events. To remove one or more Gametracker links, check all appropriate checkboxes, select Delete Checked GTs and then click Go. Please do not add Gametracker links to away events unless you are the one providing the Gametracker coverage. When you are done with either or both actions, view and publish your schedule. To return to the composite schedule, click Modify Events.


Additional Info

This is an open text field available for the placement of text and/or links. Once content is added into this field, an "Additional Info" section will appear in the event on the schedule. Please contact your Managing Editor if you have questions about adding content to this field.